With Winter Graduation fast approaching we’ve written a handy Library and IT checklist to help make your transition from student to graduate an easy one.
1 Email – opt-in if you want to continue to access your student email account after graduation
If you would like to continue to access your University email account after graduation, you must let us know. You can have access to email for two years after graduation if you opt-in. See our guide on how to opt-in or click on the opt-in banner on your portal homepage and follow the instructions. Please note, the direct link to access your email after graduation is http://office365.stir.ac.uk.
2 Box – opt-in if you want to transfer your institutional Box account to a personal one
If you would like to transfer your institutional Box account to a personal Box account, you must let us know. You can have 10GB of free storage if you opt-in. See our guides for Undergraduate and Postgraduate Taught students and PGR students on how to opt-in or click on the opt-in banner on your portal homepage and follow the instructions.
If you are a OneDrive user there are a couple options available to you; you can copy files from OneDrive onto a USB stick or opt-in for Box and get 10GB free space – a service like Multcloud would help transfer content between cloud services. Or you could sign up for a personal OneDrive account (5GB) and transfer ownership of your institutional account files to your private account.
3 Move your data (files/photos etc) from your university Home Folder
As you won’t be able to access the university network after graduation, you should take a copy of any files you currently have on your H Drive or anywhere else on the university network. The easiest way to move these would be to use a USB stick or you can opt-in to continue access to your Box account (see item number 2 on our checklist) and save your data there. Alternative options include Google Drive, Dropbox or other cloud filestore solutions.
4 Return your library books and pay off any outstanding fines
Please make sure you return your library books and pay any outstanding fines. You can either pay your fines in person in the Library or pay online on the portal by clicking on ‘Pay’ in the library fines section of ‘My Portal’.
5 Sell any outstanding credit on your print/copy account to a student who is continuing
Ideally, you shouldn’t have any significant sums left in your print/copy balance but if you do, you can sell any leftover credit in your account to a student who is continuing on at the university. Please note, you cannot be refunded the £6 free allocation per academic year nor any departmentally added funds. There is a £5 minimum transfer level – we won’t transfer amounts smaller than £5. If you want to do this please email email@example.com with your username and the name and username of the student you would like to transfer your remaining funds to.
6 RefWorks (or EndNote) – keep your references after graduation
If you use RefWorks, you can continue to access your account as an alumni but you must set this up before you lose access to your network account. Have a look at the LibGuide for instructions on what to do with your RefWorks account on graduation.
If you’re an EndNote user – see our guide on what you need to do to keep your references.